Secretary, Prospect Development

POSTED: September 13, 2017
BUSINESS: Purdue Research Foundation
POSITION TYPE: Full-Time, Non-Exempt (Benefit Eligible)
START DATE: Immediate Availability


Essential Functions

  • Support the office management needs of the Prospect Development team.
  • Maintain the group's ongoing document imaging project; maintain daily processes of imaging new mail and research documentation.
  • Provide data entry updates to the UDO donor database on request (including coding, contact reports, comments, and evaluation entries).
  • Review selected news sources for current articles, obituaries, and information regarding Purdue alumni and donors. Distribute to researchers/Donor Services as needed.
  • Review and process multiple monthly audits (prospect relationship, position code, sunsetting/classification).
  • Review and process daily audits (large and small gifts).
  • Request appeal code and url for new fundraisers and create pledge card template for distribution.

Additional Responsibilities

  • Maintain calendars.
  • Prepare meeting agendas and minutes.
  • Provide continuous improvement suggestions and implement approved procedures concerning office management.
  • Serve as backup to the department's Research Associate.
  • Assist with prospect research projects and other department/development projects as directed.
  • Prepare forms; arrange, monitor, and track travel arrangements and reimbursements for staff members.
  • Reconcile credit cards monthly for all professional staff.
  • Monitor and track subscriptions/purchases; process documentation for payment.
  • Coordinate use of departmental laptops; run software updates.
  • Prepare forms as needed.
  • Assist with Prospect Management as needed.


Knowledge, Skills and Abilities

  • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook (email and calendaring).
  • Working Knowledge of SharePoint (preferred).
  • Excellent verbal and written communication skills, including professional telephone and office etiquette.
  • Ability to work independently and as a team member.
  • Detail-oriented.
  • Excellent organizational and interpersonal skills.
  • Customer-service oriented.
  • Ability to multi-task, work under pressure, handle frequent interruptions, and meet deadlines.
  • Ability to take initiative, identify problems, analyze information, and implement solutions.
  • Must handle confidential information with discretion.
  • Regular attendance is a requirement of this position.


  • High school diploma or equivalent required.
  • Minimum of two years of secretarial experience.


If you are interested in applying, please send a cover letter and resume to the Director of Human Resources at by Monday, October 2, 2017. 

This position is located on the Purdue University campus in West Lafayette, IN. For more information on careers in the Development Office, visit

A criminal conviction check and negative controlled substance test are required for employment in this position. Purdue Research Foundation is an equal opportunity, affirmative action employer fully committed to achieving a diverse workforce.

The Purdue Research Foundation is unable to sponsor an employment related visa for this position. 

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