Administrative Assistant-College of Science

POSTED: January 22, 2018

BUSINESS: Purdue Research Foundation

LOCATION: Purdue University Campus


START DATE: Immediate Availability

Essential Functions:

  • Support and assist the Chief Development Officer and the Director of Corporate and Foundation Relations for the College of Science in an enthusiastic, timely, and professional manner.
  • Manage the College of Science Advancement team calendar, including organizing team meetings and activities.
  • Assist with day-to-day operations, projects, reporting and workflow related to development, stewardship, donor relations, special events, and alumni relations.
  • Administer office resources to provide timely and accurate responses to the Dean’s Office, College of Science departments, University Development Office, alumni, donors, and friends of the College of Science.
  • Provide exceptional customer service to internal and external audiences, representing the College and Purdue with tact and courtesy at all times.

 Additional Responsibilities:

  • Organize meetings and schedule appointments using MS Outlook. Respond to high volume of requests to provide access, organization and best efficiency of busy office.
  • Coordinate all aspects of travel including flights, hotels, rental cars, documents, meal reservations and meetings.
  • Prepare reports and background briefings as requested.
  • Process and track business gift agreements, office forms, reimbursements, and more.
  • Work in accordance with College’s gift acceptance policies, keep donor data systems and perform work with high degree of accuracy.
  • Maintain knowledge of overall Dean’s Office operations; coordinate details of travel, meetings, and fundraising efforts in collaboration with the Dean’s staff.
  • Use independent judgment to respond to inquiries from the highest levels of the University, alumni, sponsoring agencies, and corporate entities.
  • Sustain knowledge of up-to-date development procedures and computer technology to enhance the development process and maintain efficiency.
  • Maintain the confidentiality of donor details. 
  • Hire, train and supervise student worker(s) to perform assigned duties and data entry.
  • Assist members of the Dean's staff by answering the phone, greeting visitors, and other projects as required. 
  • Provide support and assistance to staff who travel while they are off campus.
  • Order and maintain office supplies.
  • Answer phone, make copies, maintain electronic and paper filing systems.
  • Welcome visitors, callers, and issues with tact, diplomacy, and professionalism.
  • Other duties as assigned.


  • Have a positive attitude, sense of humor, and an enjoyment of interacting with people on behalf of the College.
  • Excellent oral and written communication skills required.
  • Ability to influence and build working relationships across the College of Science, PRF, and the University at all levels with a focus on excellent customer service.
  • Ability to interpret and articulate the mission of Purdue University and PRF and to interpret and adhere to University and PRF administrative procedures. 
  • Must be able to interact with stakeholders from a wide range of professional and cultural backgrounds. 
  • Ability to represent the University with tact and diplomacy at all times required. 
  • Sound judgment, initiative, and ability to collaborate effectively required. 
  • Excellent relationship building, organizational and time management skills required. 
  • Word processing, writing and editing skills required, specifically related to proposals, correspondence, and communications with many diverse constituencies. 
  • Must be willing and able to manage data and run reports from a variety of database programs.
  • Excellent computer skills necessary, specifically Microsoft Word, Excel, Outlook, and PowerPoint.
  • Ability to work independently and contribute to a team environment.
  • Occasional overtime required.
  • Knowledge of Advance Web, Cognos, and SharePoint are preferred. 


  • High school diploma/GED required.
  • College degree preferred; a combination of relevant experience and education will substitute for degree.
  • Four years clerical or administrative office experience required. 
  • Experience in development or alumni relations is preferred.  

If you are interested in applying for this position, please send a cover letter and resume to the Director of Human Resources at by Friday, February 9, 2018. 

This position is located on the Purdue University campus in West Lafayette, IN.

For more information on careers in the Development Office, visit

A criminal conviction check and negative controlled substance test are required for employment in these positions.  Purdue Research Foundation is an equal opportunity, affirmative action employer fully committed to achieving a diverse workforce.

The Purdue Research Foundation is unable to sponsor an employment related visa for this position.

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